Administrative Assistant, Water Resources

General Application (Required)

Supplemental Application (Required)

POSITION SUMMARY;
This position is responsible for a wide variety of routine and complex clerical and administrative duties including taking, referring and handling incoming messages; maintaining manual and computer files; preparing and/or typing reports, records, and correspondence; and working on other projects or performing other duties as assigned.

ESSENTIAL DUTIES

  •  Maintains supervisor’s calendar; schedules meetings and appointments and prepared back-up materials for meetings.
  • Greets the public at reception counter, referring them to the appropriate persons and departments; answers telephones and transfers calls to appropriate persons or departments.
  • Orders supplies for general office use.
  • Responds to inquiries, prepares letters, prepares basic spreadsheets, reports and other materials as needed; creates labels, memos, departmental phone lists, purchase orders, requisitions and requests for vouchers.
  • Assists with preparation of departmental duties.
  • Maintains various files and logs, makes copies, faxes documents and distributes mail.
  • May assist with department/office payroll procedures.
  • May serve as secretary to a county board/authority.

 KNOWLEDGE, SKILLS AND ABILITIES

  • Knowledge of typical departmental policies and procedures.
  • Knowledge of basic office skills, practices and procedures including filing and general clerical functions and knowledge of business and accounting principles including the ability to prepare purchase orders and invoices.
  • Knowledge of Georgia record maintenance and retention laws.
  • Skill in operation of current, standard office equipment.
  • Skill in operation of current, standard office equipment.
  • Skill in organizing and maintaining filing systems.
  • Ability to establish and maintain effective working relationships with department personnel, county and elected officials, coworkers and the general public.
  • Ability to schedule, organize and execute assigned tasks and understand and follow oral and written instructions.
  • Ability to communicate, meet and deal with the public and employees in a pleasant, courteous manner and ability to handle multiple interruptions and adjustments to priorities throughout the day.
  • Ability to communicate effectively, both verbally and in writing.
  • Ability to establish and maintain effective working relationships with County officials, coworkers, public safety officials, judges and the general public.
  • Ability to use tact and diplomacy in dealing with the general public in person or during the performance of daily work activities.

    MINIMUM QUALIFICATIONS

  • High school diploma or equivalent
  • Two (2) years of experience in a general office environment.
  • A combination of education and experience may be considered.


Rockdale County offers competitive salary and benefits package. EOE M/F/D/V. Smoke-free and drug-free workplace.